Chaperone & Ministry Participation

ABOUT CHAPERONES

A Chaperone is an individual that is a registered delegate of the international conference.  This individual must be approved by the local ministry to escort their youth.  They are there to guide, correct, nurture, and protect the youth entrusted to them.

 

A Chaperone MUST be at least 21 years of age.  Each chaperone may not be responsible for more than ten (10) youth during the conference.  Chaperones will be expected to have continual oversight over those whom they are responsible.  Additionally, each chaperone will be expected to assist in maintaining order and general protection of youth.

 

Chaperones are expected to:

  1. Rise early enough to coordinate morning wake-up and to check appropriate attire and ensure materials are in order.
  2. Have a Consent/Liability Form completed and properly signed for each young person.  There must be a copy on their person at all times.  It is highly recommended that each chaperone complete a medical emergency form for each youth. CHAPERONES ARE TO PERSONALLY KEEP ALL FORMS ORGANIZED & AT READY ACCESS AT ALL TIMES.
  3. Escort youth to appropriate facilities, as deemed by the conference schedule.  Please do not drop off or leave your youth.
  4. Punctuality! - The key, to a smooth conference, is for everyone to keep on schedule with the published times.
  5. Assist with nightly transitions into rooms and enforce curfews.
  6. At no time during the conference should any members of the opposite sex be visiting or relaxing in hotel rooms without the presence and permission of a chaperone.
 
Please be sure to include all of the requested information.  Each field is required in order to submit this form.
 
IMPORTANT!
This information should be submitted on or beforeJune 11, 2010.  If you have any questions, please contact the International Children/Youth Office.
 
Church Name:
 
Youth Director:  (include appropriate saluation - i.e. Dr., Pastor, Minister)
 
Senior Pastor:
 
City:     State: 
 
Phone #1: ()  (xxx-xxxx)  Phone #2: ()  (xxx-xxxx)
 
Email 1:
 
Email 2:
 
 
Chaperone Name:
 
Cellular #: ()  (xxx-xxxx) 
 
Emergency #: ()  (xxx-xxxx) 
 
Hotel:
 
Confirmation #: 
 
 
Please list the names(s) and ages of each young person you are responsible for.  Each chaperone can only be responsible for a total of 10 young people. 
 
Area Numbers: (1)-Assistants / (2)-Choir / (3)-Dance / (4)-Greeter/Ushers / (5)-Intercessory Prayer / (6)-Media / (7)-Mime/Drama / (8)-Scripture/Prayer / (9)-Step Team / (10)-Worship Team
 
Each church that hosts more than 10 young people MUST provide the appopriate number of chaperones.  There is one (1) chaperone for every ten (10) youth.
 
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
Youth   Age    Area  #:
 
 
How many of your youth will participate in the Funland Room?
 
PLEASE BE SURE TO COLLECT CONSENT & LIABILITY FORM.  THIS FORM WILL BE REQUIRED AT REGISTRATION CHECK-IN.  YOU WILL NOT BE ABLE TO PROCEED WITHOUT HAVING THIS FORM.
 
ALL Chaperones are required to keep them available at all times while traveling.
 


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